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Privacy policy

Short version: we collect what’s needed to run the Daybook Kitchen app and to answer your enquiry. We don’t track you, advertise to you, or sell your details.

Last updated 20 October 2026

Who we are

Daybook is a UK business and the controller of the information described here. This policy covers the Daybook Kitchen iPhone app and the website daybook.kitchen. To ask anything about your data, write to support@daybook.kitchen.

In the app

The app collects only what it needs to work:

  • Name and email address: to sign in and to show who signed each entry.
  • Photos: training certificates that a manager or owner chooses to add.
  • Kitchen entries: checks, temperatures, comments, corrections and training records.
  • A user ID: to link each entry to the person who made it.

All of it is used only to run the app for your kitchen. None of it is used for tracking or advertising. Staff PINs are stored hashed, so nobody can read them. Entries save on the phone first and back up to Daybook when the phone is connected.

The owner of each kitchen decides who joins it and can download all of the kitchen’s records as a PDF report or a CSV file at any time. For entries made at work, your employer is usually the controller of that information and Daybook processes it on their behalf.

On this website

The set-up form asks for your name, email, an optional phone number, your business type and name, town or city, staff count, and the checks you keep. We store it so we can reply to you by email. Our lawful basis is legitimate interest in answering your enquiry, and taking steps towards a contract if you ask us to.

The website has no advertising trackers and no third-party analytics. We count visits ourselves, using a random number per open tab that isn’t stored on your device and can’t identify you. See the cookies page.

How long we keep it

App data is kept while your kitchen uses Daybook, so its records stay complete. Enquiries are kept while we’re talking to you and for a short time after. Ask us and we’ll delete an enquiry.

Sharing

We don’t sell or rent your data. We use hosting and cloud providers to run the website and the app’s backup; they act on our instructions only.

Your rights

You can ask for a copy of your data, a correction, or deletion. Write to support@daybook.kitchen. If you’re unhappy with how we handle your information, you can complain to the Information Commissioner’s Office at ico.org.uk.