Staff records · free PDF
Free staff training record template.
Keep one line per course for each person. It shows who has been trained in what, and when refreshers are due.
A4, landscape. Free, no sign-up. Print as many as you need.
Business: ________Updated: ________
| Name | Role | Course / training | Provider or in-house | Date | Refresher due | Certificate seen? | Manager initials |
|---|---|---|---|---|---|---|---|
How to fill it in.
- 1
Record every course, including in-house training and supervision.
- 2
Note when you’ll refresh it.
- 3
Keep a copy of any certificate.
The rules behind it.
- Food handlers must be supervised and instructed or trained in food hygiene to suit their work. A certificate isn’t a legal requirement, but a record helps you show what training was done.
- Course names and refresher times are common practice, not legal requirements.
Official guidance: GOV.UK: food safety management systems · Food Standards Agency: fitness to work
Daybook helps you keep records. It does not give legal advice or certify training.
Read the guide
Staff training records: what to keep and for how long
What to put in a food hygiene training record, how to keep certificates, when to refresh, and a free printable staff training record template.
Prefer it on your phone?
Staff training records, in Daybook.
Staff sign each check on their own iPhone with a personal PIN. Every entry is named and timed, and the office makes an inspection record for any dates.
See how Daybook does it →More staff records